Coachbase — Gym Management Reimagined

Core Capabilities

Everything a coach needs,
nothing they don't.

From rule-based training plans to injury tracking and real-time result logging — Coachbase handles the complexity so you can focus on coaching.

Rules-Based Program Generation

Generate complete programs instantly. Built on years of professional PT expertise — not AI. The engine considers athlete level, injuries, previous results, and your periodization system.

Coach Intelligence

Injury-Aware Programming

Red flags fully block contraindicated exercises. Yellow flags reduce load automatically. Safe, confident programming — every time, for every athlete.

Safety First

Performance Tracking

Log sets, reps, load, and difficulty after every session. Results directly feed the generation engine to progressively overload and adapt future sessions.

Data-Driven

Full Program Builder

Build multi-week programs with fine-grained control. Choose training type, system, volume, intensity, and block structure — from one clean interface.

Flexible Structure

Athlete Management

Complete athlete profiles: goals, metrics, training preferences, and injury history. The more data, the smarter the generation.

Complete Profiles

Smart Load Estimation

When an athlete hasn't done an exercise yet, the system estimates a realistic starting load by cross-referencing their existing results against a large anonymized performance pool.

Smart Model

Why not AI?

Built on expertise.
Not on guesswork.

Coachbase's generation engine is a rule-based system built from the ground up with experienced personal trainers. Every programming decision — exercise selection, load progression, volume distribution, injury modification — reflects what a skilled coach would actually prescribe.

For something as personal and consequential as physical training, you want transparent logic you can understand and trust — not a black box that hallucinates loading schemes.

Transparent, auditable programming logic
Rules developed from training elite athletes and complete beginners
Consistent, predictable output every time
No hallucinations or unpredictable recommendations
Years of real-world PT experience embedded in every decision

Generic AI Coachbase

Programming logic Black box Transparent rules

Injury awareness ⚠ Inconsistent ✓ Always applied

Load progression ⚠ Guessed ✓ From real results

Output predictability Low ✓ Fully consistent

PT expertise baked in — ✓ Years of it

Hallucination risk High ✓ Zero

Exercise Library

An exercise database
built for coaches.

Every exercise fully mapped to body parts and muscle groups — cross-referenced with the injury system on every generation run.

Loading exercise library…

Exercise feedback

Coaches can mark, per athlete, when an exercise feels too easy, too difficult, or causes pain — that feedback is factored into future training generation.

Custom exercises

Coaches can always add a new exercise for their team to use in the app. Coachbase then reviews and optimizes it so it can be used in automatic training generation.

Coaching cues & images

Technique notes and demonstration images are shown during live sessions — visible to the coach only.

Program Generation

Programs built around
each individual athlete.

No more copy-paste programs. Coachbase builds each session from scratch using real athlete data — their history, their body, their limits, and their goals.

Athlete level automatically scales volume and intensity
Previous session results influence next session load targets
Active injury flags restrict or modify exercises in real time
Training type, system, and goals shape the entire program
Full program cycles generated in seconds, not hours

Read the docs

Generator — Alex M.

Coachbase generating a Full Body program — training type, level, framework, and active injury count shown while the session is built

Workflow

From athlete profile to training session
in under 30 seconds.

Add Athlete

Create a profile with metrics, goals, training preferences, and any injury history.

Build Program

Set the training type, system, duration, and intensity targets for the program.

Generate

The engine creates complete sessions adapted to every data point on the athlete.

Track & Adapt

Log results and the next session automatically adjusts load and volume.

Injury Management

Smart flags that
protect every athlete.

Track injuries with red, yellow, and green flags. Red flags fully block contraindicated exercises from generated sessions. Yellow flags add a visible warning for coach review.

Green flags mark an exercise as explicitly cleared for a specific injury, so it's never excluded from generation by mistake — together, the three colors give coaches fine-grained, clinically nuanced control.

Read injury docs

Flag System

🔴

Red Flag

Full restriction — exercise blocked from all generated sessions until the coach clears the flag.

🟡

Yellow Flag

Flagged exercises appear with a warning in the session view.

🟢

Green Flag

Cleared for this specific injury — won't be excluded from automatic training generation.

Level System

🔵

Too Easy

Below this athlete's current level by default — generation favors more challenging alternatives instead.

🔴

Too Hard

Beyond this athlete's current level — excluded from generated sessions until their level increases or a coach overrides it.

🟢

Okay

Matched to this athlete's current level — fair game for automatic training generation.

Level Management

Every exercise, rated for
every athlete's level.

Coaches attach a level to every athlete. Each preset level already comes with built-in ratings for every exercise — too easy, too hard, or okay — and a coach can overwrite any of them on a per-athlete, per-exercise basis.

Combined with injury flags, this gives coaches a complete, at-a-glance picture of exactly which exercises an athlete can and can't do, and why. Both settings feed straight into the generation engine, so every program is built only from exercises that are safe and appropriately challenging.

Booking Integration

Connect your existing
booking platform.

Coachbase doesn't replace your booking software — it connects to it. Point the app to your existing system's API endpoint, or import bookings periodically via Excel or JSON.

Once connected, bookings appear in your Coachbase dashboard enriched with athlete data and direct session links. Use tags to organize bookings by location, gender, session type, or any other dimension.

Onboarding assistance is included — we help set up the connection to virtually any booking platform, from custom in-house systems to commercial gym management tools.

API connector — point to any REST endpoint
Excel & JSON file import for periodic uploads
Tag-based filtering: gender, location, type, and more
Onboarding assistance for almost any booking system

Read integration docs

Booking Integration

Pricing

Simple, transparent
pricing for every gym.

No contracts. No setup fees. Cancel anytime.

Starter

€20 /mo

Up to 5 athletes

Full program generation
Injury-aware programming
Performance tracking
Booking integration
Exercise library access

Get started

Less admin.
More coaching.

Coachbase automates the programming work that eats into your coaching time. Spend less time building plans and more time with athletes who need you.

Request Early Access Explore the Docs

Cut your gym workload.Train smarter, not harder.

Everything a coach needs,nothing they don't.

Rules-Based Program Generation

Injury-Aware Programming

Performance Tracking

Full Program Builder

Athlete Management

Smart Load Estimation

Built on expertise.Not on guesswork.

An exercise databasebuilt for coaches.

Programs built aroundeach individual athlete.

From athlete profile to training sessionin under 30 seconds.

Smart flags thatprotect every athlete.

Every exercise, rated forevery athlete's level.

Connect your existingbooking platform.

Simple, transparentpricing for every gym.

Less admin.More coaching.

Cut your gym workload.
Train smarter, not harder.